A $500 per person deposit is required to secure your spot. The balance is then due 60 days prior to your trip start date. Final acceptance of any participant is subject to receipt and review of all required forms, documents, and payment.
Trip Itinerary Changes and Alternate Trips
All Wildland Trekking Company trips are subject to itinerary changes based on a variety of circumstances, including, but not limited to, permit availability, snowpack, river crossings, wildlife, park or land closures, and forest fires. At times alternate trips in different areas may be offered as substitutes. The price of a hiking trip will never change due to itinerary changes. Payments are not refundable for itinerary changes, alternate trips, and land closures. If a trip is cancelled due to circumstances beyond our control and no alternate trip/itinerary is offered, a trip credit equal to the full amount paid will be issued.
Cancellation and Refund Policy
The Wildland Trekking Company reserves the right to cancel trips. The Wildland Trekking Company is not responsible for additional expenses incurred by preparing for the trip (for example: non-refundable advance purchase air tickets, clothing, equipment, visa fees, medical expenses, etc.).
If you cancel or leave a multi-day trip for any reason:
More than 60 days prior to the trip start date, we will grant you a full refund less a $100 per person administrative fee*.
Between 59 and 30 days prior to the trip start date, we will retain 50 percent of the trip cost.
Less than 30 days prior to the trip start date, or once the trip has begun, there will be no refund.
*Our Inca Trail trip in Peru has a minimum $200 per person cancellation fee, and guests are responsible for any non-refundable hotel charges we incur - all other terms and conditions apply as usual.
Transfers from one trip to another are subject to the following conditions:
More than 60 days prior to the trip start date, you may transfer from one trip to another with no associated fees.
Between 59 and 30 days prior to the trip start date, transfers are subject to a $100 per person transfer fee.
Less than 30 days prior to the trip start date, standard cancellation and refund policies apply.
Health Insurance Terms
Wildland Trekking and Wildland International strongly recommends the purchase of trip cancellation, emergency transportation, medical, and repatriation insurance. It is your responsibility to secure your own insurance. If you elect not to secure travel insurance you are responsible for all costs associated with a medical emergency and/or evacuation, as well as trip cancellation, air flight, lost baggage and baggage delay costs. Additionally, individual participants are responsible for costs associated with leaving a trip early for any reason.
Travel Insurance Terms
For your protection, we strongly recommend the purchase of travel insurance. Travel insurance provides you with trip cancellation/interruption, travel delay, medical expenses, emergency assistance, air flight, baggage and baggage delay coverages to protect your financial investment.
This product is the best-selling for Wildland Trekking. The policy includes trip cancellation protection in addition to medical and emergency evacuation benefits. All US Residents are eligible for the Travel SE product. Children are no additional charge on this product. It is NOT a CANCEL FOR ANY REASON product.
US Residents (Except New York) are eligible for Travel LX product. The policy includes trip cancellation protection in addition to increased medical and emergency evacuation benefits. The Travel LX policy also INCLUDES Cancel for ANY REASON. To be eligible you must purchase the policy within 20 days of initial trip payment, insure 100% of your pre-paid trip costs, and cancel 2 or more days prior to departure. A CANCEL for ANY REASON Claim reimburses a maximum of 75% of the trip cost.
If you are not a US Resident and are Traveling Internationally, it is best to contact Michael Bennett directly. Michael handles Trip Insurance and International Medical Insurance for a multitude of insurance companies around the world. He can help you identify the best product for your needs. There are no costs associated with using Michael’s assistance. See his contact information below.
If you are only interested in international medical insurance click here to learn more.
Need help? Want to learn more?
Email Michael Bennett at WildLandTrekking@EasyToInsureME.com
US: Call 877-305-9083
Some of the Most Common Claims
Sickness or injury of insured, family member, or travel companion
Weather -missed connecting flight and cancellations
Job Loss or Job Relocation
Death of a grandparent, elderly parent or immediate family member
Getting called for Jury Duty
Documented Traffic Accident
Trip destination becomes uninhabitable from a wild fire or flooding
Theft of passport
The above list are just some of the problems that could occur to disrupt your trip.
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